![]() Some issues will be resolved over the course of the meeting, while others simply will not, no matter how hard you try. The same goes for guest presenters.įinally, remember to end on time. You need to help everyone stay focused on the task at hand. You can’t let things run on autopilot once the meeting has started. Second, remember to facilitate and mediate. Make an agenda, discuss its contents with your team members, ask them what they think needs to be addressed, and distil it down into your final meeting plan that you can share with your team before the meeting even happens. To ensure maximum productivity, the first step you need to take is to plan in advance. If it wastes their time, they’ll feel far less inclined to continue showing up. I’ve discovered a direct correlation in meeting attendance and productivity: If you have a productive, on-point meeting, your team members will be far more likely to come back next week. Make your meetings so easy to attend that it would be silly not to. Or, you could close the door the moment the meeting is scheduled to begin, leaving those who are late with no choice but to interrupt as they walk in.įinally, send plenty of reminders to those who need to be at the meeting. For example, you could offer coffee and snacks to those who show up 10 to 15 minutes before the meeting starts (that’s when they should be walking in anyway). Third, you should consider putting a reward and/or consequence system in place. If you or your participants seem to have a hard time sticking to your agenda, consider booking a separate time for brainstorming or open-forum discussions. Second, you need to start (and end) on time. If you book meetings when people are busy, you’re going to have a hard time rounding up the troops. First, ask yourself whether or not you’re scheduling meetings at a time that everyone can attend. Most attendance issues can be chalked up to nothing more than poor planning. Let’s talk about how these ends can be achieved. Follow through on the goals that were set, the tasks that were assigned, and the decisions that were made.Keep the meeting on-point, on-topic, productive and efficient.Make sure all of the necessary participants attend your meeting.While the following points may seem obvious, if you set your mind to a specific desired end result, your chances of achieving it will increase: Here are some tips on how to maximize attendance and productivity at your next meeting: Start With the End in Mind T aking your meetings to the next level will take some practice, but if you’re committed to making it happen, the results will be worth the effort. It seems simple enough, but it’s amazing how much time and energy can be wasted by poorly-planned, poorly-executed, unnecessary and redundant team meetings. ![]() That being said, how do you get the most out of a meeting? The keys are to effectively communicate with your team members, plan in advance, and stick to your agenda. As a result of this research, we’ve been able to bring some key insights and takeaways to our work. Our company has spent a lot of time talking to people and analyzing the sociology behind meetings and why they are often run so poorly. Correcting this systematic problem is something we’ve set ourselves out to tackle at Do, our collaborative meeting platform that strives to bring structure, transparency and automation to meetings. However, more often than not, they can be overly inefficient or unproductive. They enable progress takes place and work to move forward. Meetings are the lifeblood of the workforce.
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